TreeBot Privacy Policy

Last Updated: February 14, 2025

This Privacy Policy explains how TreeBot (the "Bot") collects, uses, and discloses information when you interact with it on Discord. TreeBot is developed and maintained by Dynahawk LLC ("we," "us," "our") and operates within the EntExchange Discord server. By using TreeBot, you agree to the data practices outlined in this policy.

If you do not agree with this policy, please discontinue use of TreeBot and contact us at contact@entexchange.org if you have any concerns regarding your data.

1. Information We Collect

TreeBot collects and processes certain data to provide its services. This includes:

A. Data Collected Automatically

When you interact with TreeBot, we may collect:

  • Your Discord username and user ID (used for tracking interactions and logging bot actions).
  • Messages and commands you send to the bot (e.g., /interested, exchange posts, etc.).
  • Server-related metadata, including your roles, permissions, and participation in events related to the bot.
  • Timestamps of bot interactions for logging and security purposes.

B. Data Provided by Users

Some features of TreeBot may require users to submit additional data, such as:

  • Feedback or reports submitted through TreeBot’s commands.
  • Preferences for notifications (e.g., keyword alerts, price drop alerts).

C. Third-Party Data Sources

TreeBot does not actively collect data from sources outside of Discord. However, it may interact with Discord’s API to retrieve necessary information (e.g., fetching user roles or channel permissions).

2. How We Use Your Information

TreeBot processes collected data for the following purposes:

  • Providing Services: To respond to user commands, facilitate interactions, track seller ratings, and provide notifications.
  • Moderation & Security: To log bot activity, prevent abuse, and assist server moderation.
  • User Preferences: To store and apply user-specific settings (e.g., notification preferences).
  • Service Improvements: To analyze bot usage and improve functionality over time.

TreeBot does not engage in targeted advertising, sell user data, or share personal information beyond what is required for its functionality.

3. Data Storage & Retention

  • TreeBot logs interactions for moderation and debugging. These logs are stored securely and only accessible to authorized admins.
  • Personal data (such as user preferences) is retained as long as needed to provide services. Users can request data removal at any time.
  • If TreeBot is removed from a server, stored data related to that server may be deleted.

4. Sharing & Disclosure of Data

TreeBot does not share or sell user data to third parties. However, in certain cases, data may be disclosed:

  • With Server Moderators/Admins: If required for moderation or enforcing server rules.
  • For Legal Compliance: If legally required (e.g., responding to law enforcement requests).
  • With Bot Developers: To debug or improve performance, data may be reviewed by the development team.

We take privacy seriously and ensure that data is only accessed for necessary operational reasons.

5. Your Rights & Data Control

As a user of TreeBot, you have the following rights:

  • Request Data Deletion: You can request removal of your data by contacting us at contact@entexchange.org.
  • Opt-Out of Features: You can disable certain bot notifications or interactions through settings or commands.
  • Review Collected Data: Upon request, we can provide details about the data stored related to your Discord ID.

We aim to respond to data requests within a reasonable timeframe.

6. Security Measures

We implement security measures to protect collected data, including:

  • Restricted access to bot logs and user data.
  • Secure hosting for any stored information.
  • Regular monitoring for unauthorized access or misuse.

However, no online system is 100% secure. If you suspect any security concerns related to TreeBot, please report them immediately.

7. Third-Party Links & Discord Policies

  • TreeBot operates within Discord, and interactions with it are also subject to Discord’s Privacy Policy (https://discord.com/privacy).
  • If TreeBot provides links to external websites (e.g., EntExchange.org), those sites have their own privacy policies.

8. Changes to This Policy

We may update this Privacy Policy to reflect new features or legal requirements. Changes will be posted with an updated date. Continued use of TreeBot after updates constitutes acceptance of the revised policy.

9. Contact Us

For questions or concerns about this policy or your data, contact us at:

Email: contact@entexchange.org
Address: 502 W 7th ST, STE 100, Erie PA 16502, United States